Copier sales lease

Buying A Copier/MFD Printer

Buying a copier involves several steps, from determining your needs to installation and training. Here’s a general process to guide you:

  1. Assess Your Needs:
    • Volume: Estimate the number of copies you’ll make monthly. This will help determine the size and durability of the copier you need.
    • Functionality: Decide if you need additional functions like scanning, faxing, or printing. Multi-function printers (MFPs) or all-in-one copiers offer these features.
    • Color vs. Black & White: Determine if you need color copies or if black and white will suffice.
    • Paper Size and Type: Ensure the copier can handle the sizes and types of paper you use.
    • Connectivity: Consider if you need the copier to be networked for multiple users or if it requires wireless capabilities.
  2. Set a Budget:
    • Consider both the initial cost of the machine and the ongoing costs for toner, maintenance, and repairs.
  3. Research Brands and Models:
    • Look for reputable brands and read reviews.
    • Consider the longevity and reliability of the models you’re interested in.
  4. New vs. Used:
    • Decide if you want a brand-new machine or if a used or refurbished one will suffice. Used machines can be more affordable but might come with shorter warranties or more wear and tear.
  5. Visit a Dealer or Store:
    • It’s beneficial to see machines in person, ask questions, and even see a demonstration of how they work.
    • Some dealers offer lease options or payment plans.
  6. Consider Total Cost of Ownership (TCO):
    • This includes the cost of consumables like toner and paper, as well as maintenance and potential repair costs over the machine’s lifespan.
  7. Warranty and Service Agreement:
    • Ensure the copier comes with a warranty.
    • Consider purchasing an extended warranty or service agreement, especially for high-volume machines.
  8. Make the Purchase:
    • Once you’ve decided on a model and vendor, proceed with the purchase. This might involve signing a contract, especially if you’re leasing the machine or setting up a payment plan.
  9. Installation and Setup:
    • Depending on where you buy the copier, the vendor might offer installation services. This can be especially important for networked copiers that need to be integrated into your IT environment.
  10. Training:
    • Ensure that you and your staff know how to use the copier effectively. This might involve a training session with the vendor or using online resources.
  11. Maintenance:
    • Regularly clean and maintain the copier to ensure longevity and reduce potential issues. Schedule regular check-ups if under a service agreement.
  12. Plan for Future Needs:
    • As your business grows or changes, your copying needs might evolve. Periodically reassess to ensure your copier still meets your requirements.

Remember, the right copier can save time and money, so it’s worth investing the effort to find the best fit for your needs.

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